Microsoft SharePoint
Collaboration - solved.
What is Microsoft SharePoint?
SharePoint has been around since 2001 and unsurprisingly, it has changed quite a bit since then. What started life with a much stronger focus on document management has developed into a platform businesses use to store information, share files, manage internal content and keep your employees singing from the same hymn sheet.
Of course there are newer options on the block, but SharePoint certainly hasn’t disappeared and won't be doing so in the near future. For businesses already working within the Microsoft ecosystem, it remains a practical option for document management, collaboration and automating everyday processes.
What does Microsoft SharePoint offer?
SharePoint offers a variety of features and functionality that can be utilised to help improve productivity and collaboration for your business. Let's take a closer look:
Document management
First and foremost, SharePoint allows you to store and organise files in one central location with version control, check in/check out and document tracking to keep everything consistent.
Collaboration
SharePoint ensures that your staff can work on documents together in real time, so everyone is always looking at the most up to date version.
Workflow automation
Routine processes that often take much longer than they need to, can be automated with SharePoint. Examples include approvals, feedback requests and sign offs.
Customisation
With SharePoint, businesses are able to brand their environment with custom themes, layouts and logos. And what's more, you can also build internal sites or even customer facing portals that match your organisation’s identity.
Search capabilities
Another handy feature of SharePoint is its search functionality. Rather than digging through folders trying to remember where something was saved, your users can quickly search for documents, information and even people from across the organisation.
Security & permissions
Not everything needs to be seen by everyone. SharePoint allows you to manage access at different levels, helping ensure sensitive documents and information are only available to the people who genuinely need to access them.
Integration with other Microsoft systems
As part of the Microsoft family, SharePoint integrates incredibly well with other familiar systems such as Outlook, Word, Excel and PowerPoint. This keeps things familiar for those of you already embedded in the Microsoft ecosystem.
Mobile accessibility
SharePoint enables you to access your documents and collaborate from desktop, tablet or mobile so your squad stays connected regardless of where they are.
Business intelligence
SharePoint offers business intelligence tools such as Excel Services and Power BI integration which can be used to create interactive reports, dashboards and data visualisations.
Compliance & auditing
Those who need to, can track user activity and maintain compliance with industry regulations.
Who might use SharePoint?
In short? Anyone. SharePoint is useful for SMEs and large enterprises, the healthcare industry and government industries - there really is not a standard group of users. Here we take a look at how SharePoint can beneficial for different departments within an organisation.
| Use Case | Description |
| Remote Teams | SharePoint is a god send for remote workers. It is efficient at helping the team collaborate and share information across geographically dispersed teams. |
| Project Managers | Project Managers can use SharePoint for tracking, organising and collaborating on projects. |
| HR Departments | HR departments can use SharePoint as a portal to manage employee records, internal comms and onboarding processes. |
| IT Departments | IT employees can utilise SharePoint for setting up secure internal sites, managing data and automating workflows. |
| Marketing Teams | Marketing teams can build campaign hubs, share creative assets and track campaign performance in one central space. |
| Sales Teams | Sales teams can store pitch decks, case studies and proposal templates so they always have the latest version at their fingertips. |
| Finance Teams | Finance can securely manage budgets, expense reports and financial dashboards with controlled access. |
| Training & L&D | Learning and development teams can create knowledge bases, host training materials and track employee progress. |
How can we help?
Our developers have many years of experience delivering SharePoint solutions (having been early adopters!). Whether you need to optimise your existing setup, build custom portals or integrate advanced workflows, we can help you get the most from SharePoint.
SharePoint certainly appears to be here to stay and remains a practical, proven choice for improving collaboration and keeping teams aligned. Whether you’re starting fresh or improving your current solution, we can guide you through every step.
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0115 772 2751[email protected]